Why Data Protection Matters
The International Orthoptic Association (IOA) is committed to safeguarding the personal data of its members, volunteers, and collaborators. As an international charitable organization, we recognize that data protection and privacy are central to maintaining trust and ensuring compliance with global legal regulations.Our Approach to Data Protection
The IOA adheres to stringent standards for the collection, processing, and storage of personal data. These principles are guided by the General Data Protection Regulation (GDPR) and other international laws. Key tenets of our approach include:- Transparency: Ensuring individuals know how their data is collected, processed, and used.
- Security: Implementing measures to safeguard personal data from unauthorized access or misuse.
- Purpose Limitation: Data is collected only for specified, legitimate purposes.
- Accountability: The IOA takes responsibility for adhering to data protection laws and policies.
Key Documents
- IOA Data Protection Policy
- Outlines the procedures for collecting, processing, storing, and protecting personal data.
- Ensures compliance with GDPR and international data protection standards.
- Covers members’ rights, data accuracy, storage limitations, and data minimization practices.
- Fair Processing Notice
- Explains how the IOA collects and processes personal data from members and website visitors.
- Details methods of collection, use of cookies, data retention periods, and individuals’ rights.
- Clarifies how personal information is shared and protected.
- Policy on the Use of Email Addresses
- Specifies the IOA’s strict policy on the use of members’ email addresses.
- Ensures email lists are used only for essential communications, such as website access, congress updates, and regulatory obligations.
- Prohibits sharing email addresses with external organizations or individuals.
- Privacy Protection for Members
- Describes the IOA Secretary’s role in managing membership data.
- Ensures membership lists are securely maintained and only used for official IOA purposes.
- Highlights measures for the secure transfer of data during leadership transitions.
- ICO Registration Certificate
- Confirms the IOA’s registration with the UK Information Commissioner’s Office (ICO).
- Demonstrates our compliance with UK data protection laws as a charitable organization.
Your Rights Under Data Protection Laws
As an IOA member or data subject, you have the right to:- Access your personal data and request corrections.
- Object to how your data is processed.
- Request the deletion or restriction of your data.
- Lodge complaints with the IOA or the UK Information Commissioner’s Office (ICO) if you believe your rights have been violated.
The IOA remains dedicated to maintaining the highest standards of data protection and ensuring the privacy of all its members and stakeholders.
